The Fun in Outdoor Weddings

With Spring knocking at the door, and the itch to get outside, I thought I’d write about outdoor weddings. Outdoor weddings are a ton of fun when they are properly planned. A common misconception with outdoor weddings, is that they are automatically cheaper. Not true. Not true at all. While a backyard wedding can definitely save costs, not all outdoor weddings are created equal.

Whether it’s a small backyard wedding or great big garden wedding, not many places can provide the atmosphere and beauty that the great outdoors offers. Have you seen The Wedding Planner? “I’m envisioning an outdoor wedding, botanical gardens with a white silk tent thin enough to see the stars. candle light. Wedgewood. Exotic trees imported from Bali. I’m thinking Gatsby. Not a period wedding…but the spirit of it, the time.” That scene alone will make just about any heart swoon for an outdoor wedding. It’s not just the stars and candle light that make an outdoor wedding amazing, but the glow of natural light at sunset and the breeze in your hair. I think the prettiest wedding I have ever had the pleasure of being at, was an outdoor wedding under a clear-top tent at sunset (picture above). The views of the sunset were incredible, especially after the light rain shower that showed a double rainbow. Anyway, there was truly something SO romantic about the natural light beaming inside the tent at sunset. The lighting coupled with fantastic Big Band dinner music was so captivating I felt like I was in a movie.

Hopefully Spring will arrive soon and we can stop dreaming about these gorgeous outdoor weddings and start planning and attending them! If you are planning on having an outdoor wedding, contact us to rent our upscale, climate-controlled, bathroom trailer with full amenities! We can decorate it to match almost any wedding or event theme. 🙂

Happy Day Dreaming!

The double rainbow I was telling you about 😉

Pinpoint Potties

Pinpoint Event Planning is happy to introduce you to Pinpoint Potties! Pinpoint Potties is the solution to your outdoor wedding and event restroom needs. Whether you dream of getting married out on your family’s farm with little to no bathrooms, or simply want to add restrooms to minimize the amount of guests in your home for that backyard party, Pinpoint Potties is your answer.
Pinpoint Potties is a luxury bathroom trailer that is fully equipped with all your modern amenities. It has three separate stalls that can fit your event needs, including a dressing area for the bride that needs a place to lace up the dress. Your guests won’t even realize they’re in a portable restroom with the clean, climate-controlled, tastefully decorated, and music infused atmosphere our trailer offers. Each stall is equipped with it’s own flushing, white, china toilet, stainless sink with fresh warm water coming from the facet, hidden trash receptacle, LED lighting, and a mirror.
All our trailer needs to operate is relatively flat, dry ground, two or three plug-ins on separate breakers, and a fresh water (garden hose) supply. If your event takes you somewhere where the electricity and/or water requirements are not available, we can supply everything needed to make the trailer self-sufficient for a small fee.
Contact us today for a customized quote for your event! Please include the event date, duration, location, and guest count.

*Pictures coming soon*

Common Planning Mistakes

Today is the first official day of Summer, but it’s already been a whirlwind of a season!  I just wanted to take a few moments to tell you all about some common mistakes couples make when planning their wedding, so you can hopefully avoid doing the same.  

Planning a wedding is a long and complicated process, but all the hard work you do will pay off on your big day.  Your wedding day is ALL about you and your fiancé, but don’t forget to plan for your guests.  Happy guests will make for a smooth and fun wedding for all.  When thinking about your guests, don’t just think about the food and drink or favors they will enjoy.  Include your guests’ experience in your timeline by trying to minimize the time between events.  

For happy guests, don’t plan more than an hour gap between the ceremony and reception.  For an absolutely seamless timeline, consider doing a first look.  I know most people love the romance of not seeing each other before the ceremony, but here are some great reasons to reconsider.

  1. First looks allow for all the photos to be done ahead of the ceremony and reception.  This means you will have more time to relax and mingle with your guests. 
  2. First looks allow quality, private time with just you and your about-to-be spouse.  Not having anyone around but the photographer makes it a special moment where the two of you can soak up the moment and take each other in.
  3. Seeing your significant other before the ceremony can greatly reduce the nerves you will have before you walk down the aisle.  If being the center of attention isn’t your forte, consider a first look to help take some of the pressure off of the ceremony.

If after reading these reasons you are still completely in love with the romantic gesture of not seeing each other before the ceremony, than do what will make you happy!  Just remember to try to keep gaps minimized between events.

Keeping the time gap small is important, but so is planning for the average type of guest that will be at your wedding.  If you plan to have a cocktail hour with games outdoors in the summer heat,  reconsider this idea if your average guest is elderly. If the majority of your guest list contains elderly people, consider skipping the outdoor games for something more elderly guest friendly like a slide show of photos with fun facts about the two of you.  If your guest list is a good mix of young and old, consider doing both the games and slideshow.  Just be sure to take the overall guest list into consideration for planning.

Another mistake couples make when planning is getting the numbers wrong.  It’s important to make sure you have as accurate of a head count as possible.  If you have already told your vendors the number of guests at your wedding, but that number changes for any reason, tell your vendors.  They may be able to make last-minute adjustments to better accommodate the true head count.

Another number couples accidentally get wrong, is the number of save-the-dates and invitations to order.  This is the one number where head count doesn’t translate into the number needed.  Save some money by only ordering the amount needed for each household and not each person.  If you do make this mistake, the worst result is some extra money spent, leftover invitations, and a good laugh.

Hopefully I will have some more time in the near future to keep up with the blog posts!  In the meantime, I hope this helps some couples avoid making some planning mistakes.

Happy planning and happy Summer!!

-MacKenzie

Pinpoint Event Planning, LLC

Choosing Your Wedding Vendors


The average cost of a wedding in the United States is soaring at roughly $32,000.  That’s a frightening number to someone on a budget.  The high costs for couples on a budget means there are a lot of things that will be cut out in order to save money.  One of the common cuts we are seeing is cutting out the professional full-planning wedding plannner.  

Cutting out the wedding planner can be done if it’s the right bride with the correct set of skills.  If you find yourself cutting out the professional help during the planning process, then these are the top things you need to consider when picking your vendors.

Who a couple picks as their wedding vendors can make or break a wedding in more ways than one.  Obviously, picking the vendor that is totally out of your budget range is going to break the bank, but choosing the cheapest vendor my also mean giving up too much in quality.  However, just because a vendor is the cheapest doesn’t necessarily mean they won’t be a quality vendor.  There are vendors who are cheaper because they are still building their business, but provide top quality work.  This is why choosing the right vendor can be a tricky thing to do.

Luckily, you do have options on how to go about picking who is right for your wedding.  One option is to pay for a partial planning consultation with a wedding planner.  For a small hourly fee, you can meet with a wedding planner and ask your questions and gain some vendor recommendations from a professional for a fraction of the cost to hire a full-planning wedding planner.  

A second option for gaining some insight on vendors is using your wedding venue’s preferred vendors list.  Most venues have lists of vendors they have worked with in the past that were quality, professional people who worked well in that specific venue.  If you choose to get a list from your venue, just be on the lookout for a “kickback vendors.”  If your venue only lists one company in each category, this may be a biased recommendation.  The exception to this is if the venue has “in-house” vendors.  For instance, if the venue had an option for you to add their DJ to your venue package or you can bring in your own, chances are they won’t be willing to give you a recommendation of another DJ since they offer one in-house.  If a preferred list of vendors only has one option in each category and none of them are in-house, be leery of this recommendation.  Although the recommendation may be a good one, the vendor may not be the right one for your wedding.  It is also possible that those vendors have struck some sort of deal with the venue to gain exclusivity, which may not be in your best interest.

The last option, database research, should be combined with one of the first two options.  What I mean by database research is using a site like The Knot, WeddingWire, The Perfect Wedding Guide, or even plain google.  With these sites you can filter your search results to help refine your options for research.  Look at the vendors profiles, websites and reviews.  If the vendor doesn’t have reviews it doesn’t mean they are a bad option, but that they may be newer to the industry or just to that specific website.  Do your due diligence and gather a few in each category that may be strong contenders.  Once you have your few vendors start making your consultation appointments to meet with them in person.

When you meet with a vendor in person, if something doesn’t feel exactly right, or you don’t 110% LOVE their portfolio, listen to your gut.  Don’t let price be the last deciding factor for your vendors.  Go with your instinct on who will be the right fit for you and your wedding.  

If you are interested in a partial planning consultation for a wedding in the Kansas City area, you can contact me through my website to learn more. 

Happy Planning,

MacKenzie

Things To Think About When Picking Your Flower Girl

flower-girl

Picking a flower girl can be hard, planning for a flower girl can be even harder.  When picking the person you want to be your flower girl, there are some things that you should first consider.  If you are fortunate enough to have many options on who to pick to be your flower girl, it might be best to first decide on who will be best based on age.

Age can be a helpful deciding factor since each age brings its own set of challenges and styles.  If you know several girls in each age category, you can pick what age range will best fit your wedding style.  For instance, an infant being pulled in a wagon is adorable in an outdoor setting.  There are so many things you can do with the wagon to add personal touches or play more into your wedding theme.  Not to mention the portrait photos will turn out great having an additional prop.  If you are thinking of this age range for an indoor wedding, a wagon inside a church may seem out of place so you may need to think about who will carry your flower girl down the aisle.  If mom is already a bridesmaid, then it’s an easy way to get your infant flower girl down the aisle.  The same can be said for a toddler-aged flower girl.

A toddler-aged flower girl may be the most challenging age range to plan for.  No matter how much you will it, plan it, or pray for it,  the flower girl getting down the aisle is going to depend on the toddler and how she feels that day.  NO ONE can predict what a toddler will do as a flower girl once the time actually comes.  If this is your only option for a flower girl, just know that anything can happen.  She may be the most perfect flower girl to ever walk, she might get scared or excited and run down the aisle, or she might have a complete melt-down and not be able to walk at all.  If Mom or another close relative is in the wedding party, you may want to have a Plan B for that person to carry her if needed.

The pre-school to pre-teen age range is your most reliable bet for getting the flower girl down the aisle the way you envision.  For the flower girl that is almost to the pre-teen age, the only challenge this presents is she may want to be included with the big girls.  If you are hoping to have several adults-only moments or party bus, someone will have to break the news to her that she won’t be able to join in.

If you plan on having a flower girl that is older than a pre-teen, you will have the same set of challenges as previously mentioned with the pre-teen.  A teen aged flower girl is also entering into the age where she may be better titled as a Junior Bridesmaid.  Many Junior Bridesmaids have acted as the Flower Girl, but appreciated the older title.

If you don’t know a girl within the previously mentioned age ranges, another option is to have an elderly flower girl.  Several brides have mentioned the idea of having the grandmothers walk in place of the flower girl.  I personally LOVE this idea, assuming the grandmothers can make it down the aisle with no issues.  Plus, if you go on Pinterest and search for the grandma flower girl, it’s pretty cute to see the images of the older ladies having a blast being involved.  Not to mention how cute it is when they wear a flower crown!

If after going through all the possible age ranges, and you still don’t have a Flower Girl in mind, then don’t have one!  You don’t need a flower girl or a ring bearer if you don’t want or have one.  No one will miss them once you walk down the aisle in all your bridal glory.

If you do decide to have a flower girl, here are some quick things to remember:

  1. Make sure to invite her to a bridal shower
  2. Don’t forget to include her by getting her her own wedding party gift
  3. Take photos of just the two of you
  4. Make sure that she is at rehearsal so she knows what to do
  5. If she’s nervous, have someone walk through it with her several times
  6. Have a back-up plan in case of an extreme melt-down
  7. Don’t worry how she gets down the aisle, the memories and photos will be great ones!

If you have any other questions about flower girls, feel free to post a question in the comments or contact me through my website!

Happy Planning,

MacKenzie

The Difference Between a Day-Of Wedding Coordinator and On-Site Venue Coordinator

You’ve managed to plan your own wedding but need to hand over the reigns on the big day, who do you turn to?  Do you use your venue’s on-site coordinator, your maid-of-honor, or hire a day-of wedding coordinator?  (Hint: it’s not your maid-of-honor).  This is a question that frequently comes up in the planning process, and the following article will answer it.  

Your venue might offer an on-site coordinator which can be helpful, but what they do is different from what a wedding coordinator will do.  Most on-site coordinators are extremely helpful in knowing the best layouts for their venue, assisting vendors with directions and set-up, and set-up of tables and chairs (if set-up is already included with your venue). They are a great resource for questions regarding your venue specifications, guest flow, and immediate area outside of the venue for things like traffic and parking.  They can be there early to open the venue for your vendors to get in, and may even allow you to make requests for their help in specific areas.  While this is extremely helpful, there are a lot of things going on behind the scenes that most on-site coordinators will not do.  

For instance, the on-site coordinator may not be around for your rehearsal, ceremony, or even major parts of your reception.  A lot of on-site coordinators strictly assist with the venue and vendor set-up, but do not oversee the actual events of your ceremony or reception.  The onsite coordinator may even help light all of your candles in the reception hall at the right time just before guests arrive, but they may leave once the last part of the setup job is done.

A day-of wedding coordinator will work in conjunction with your on-site venue coordinator as well as provide more behind the scenes work.  A day-of coordinator will travel with you, even if your ceremony and reception are at different locations.  The day-of coordinator may even start their services the week leading up to the event, by calling and confirming all the vendors and setting final timelines.  The day-of wedding coordinator will help keep your bridal party in check and on schedule.  They que music, lights, doors, guests and wedding party.  The wedding coordinator can help with setup and ensure correct deliveries from vendors, as well as be the main point of contact for guests and vendors.  Wedding coordinators are also used to making last minute executive decisions since they know all aspects of the wedding day plans and what the wedding design and vision is. 

Wedding coordinators usually go above and beyond what is expected, and take care of details most people don’t even notice need taking care of.  For instance, wedding coordinators can even help plan the day after the event by putting the proper people in charge to make returns (attire, decor rental, linen etc.) and take the couple’s gifts to an appropriate location.  Wedding coordinators can distribute any remaining balances to other vendors or help the caterer know what to do with the left over food.  

Day-of coordinators do so much on the day of a wedding, that it is nearly impossible to list everything that they oversee.  Every wedding is unique and requires day-of coordinators to tailor what they do on the fly by utilizing their planning expertise to anticipate and participate in the needs of that particular couple’s day.  Even the most prepared couple will end up needing help coordinating some aspect of the day.  You never know, you might forget to give your DJ the CD that you mixed yourself for your first dance, or be left with no one to open the reception hall double doors for your big entrance.  By hiring a day-of coordinator, the majority of the stress is taken off of you, and your friends and family.  Allowing everyone to focus on the parts of the day that are important to them. 

Just in case you were thinking of using your maid-of-honor (MOH), here are some reasons why hiring the pro is a better idea.  Your MOH might be the best planner you know, but there will be things that she can’t do because she will be standing next to you.  She won’t be able to que the bridal processional or the flower girl.  She won’t be able to tell the church operator that the lights need to come on at an exact moment of your ceremony.  She won’t be able to open the door for your grand entrance since she will (more than likely) already have been announced.  And she won’t want any added responsibilities for the reception since she is focused on giving her best MOH toast.  Most of all, she won’t want the additional responsibilities because she won’t want to let you down, and she wants to be in the moment with you to help celebrate your big day.

If you’re in the Kansas City area and need day-of wedding coordination, contact Pinpoint Event Planning, LLC.  If you are located outside of the Kansas City area, The Knot, Wedding Wire, and Thumbtack are good places to search for a day-of coordinator.

Happy Planning!

MacKenzie

Pinpoint Event Planning

Winter Place Cards


Winter may be outside of the high-demand wedding season, but it does not lack decorating options.  In my opinion, winter is one of the easiest seasons to decorate weddings and events for.  From Christmas, to winter-wonderland, to Frozen, to New Year’s glam, the options of easy themes are endless with winter.  

Along with endless theme options, are endless decor options thanks to all the additional holiday decorations that appear.  If you are thinking of having a winter wedding or holiday gathering, and need some place card inspiration, these ornaments are perfect for the DIY host!  The designer decided to keep the ornament simple by writing the name directly on it, but made it unique by placing it in a small bowl to act as a bird’s nest.  This look easily complements the bird cages that were used as part of the centerpiece decor.

From a budget standpoint, the ornaments are a great option versus printed cards, to help keep printing costs low.  Printing costs for events are one of the costs that often get overlooked or underestimated.  Ornaments can be purchased in almost every size and color, and are easily purchased in bulk and on sale.  You can expect the best sales to be right after the holidays.  Of course thanks to your local craft store, the paint can come in almost every color too, making your look match your theme with ease!  

However, if budget is your main reason for picking these ornament place cards, you may want to skip the bird’s nest bowl, as that will easily cost more than your traditional name card.  Bowl or not, the ornaments are still adorable and double as a gift for your guest to take home to add to their Christmas tree.

Happy hosting!

MacKenzie

Pinpoint Event Planning